This article provides an overview of BriqSafe, a platform designed for managing compliance activities related to building and facility safety. It is intended for new users who want to understand what BriqSafe is and how it operates, without delving into step-by-step procedures.
What is BriqSafe?
BriqSafe is a comprehensive compliance management platform tailored for professionals involved in building ownership, facility management, and consultancy. It supports the organisation and management of regulatory compliance across multiple domains such as water, fire, air, and electricity systems. BriqSafe facilitates account and organisation management, compliance scheduling, inspection data collection, risk assessment, and reporting.
How BriqSafe Works
BriqSafe operates by enabling users to register and join organisations where they can manage compliance portfolios consisting of clients, locations, and assets. The platform provides functionality to onboard different user roles, assign permissions, configure compliance rules, and schedule compliance activities. Data collection happens both on-site through mobile apps and in the office via web interfaces. Automated and manual processes work together to monitor compliance status and escalate issues as necessary.
Account and Organisation Setup
New users start by creating a BriqSafe account using their email and password, then verifying their email address through a confirmation link. Upon registration, they either join an existing organisation via an invitation or create a new organisation during the onboarding process. The onboarding flow differs based on user role:
- Consultants use a simplified onboarding to set up their organisation and select relevant regulatory domains.
- Building Owners complete an advanced onboarding process that includes creating the first location with jurisdiction-specific address entry.
User Authentication and Security
Users can log in via email/password, social logins (Google, Apple, Microsoft), or single sign-on (SSO) methods. Organisations with SSO enabled require authentication through their corporate identity provider. BriqSafe supports two-factor authentication (2FA) to add extra security to user accounts.
Managing Compliance Data
Within BriqSafe, organisations manage their compliance data through clients and their linked locations. Locations represent physical facilities and include detailed structures, areas, and assets such as equipment or water points. Compliance control regimes and rules are applied based on jurisdiction and regulatory domain, determining which activities must be performed and how often.
Scheduling and Performing Compliance Activities
BriqSafe’s scheduler enables planning of visits and individual or bundled activities. Field inspectors use the mobile app to perform scheduled jobs like flushing water points, chemical tests, sensor placements, and data collection with offline capability. Completion data, evidence photos, and signatures are captured and synchronized back to the system for quality control and reporting.
Risk Assessment and Technical Recommendations
The platform supports conducting detailed risk assessments at multiple levels—locations, structures, areas, and assets. It automates generation of technical recommendations when compliance parameters exceed thresholds. These recommendations are reviewed, managed, and resolved within the system to ensure continual compliance improvement.
Notifications and Reporting
Users receive timely notifications via in-app messages, emails, and push alerts, including high-priority escalations and summary digests. Reports generated by BriqSafe, such as logbooks, risk assessments, and compliance dossiers, are automatically saved within document storage tied to locations for easy access and distribution.
IoT Sensor Integration
BriqSafe integrates IoT sensors for continuous monitoring of critical parameters like water temperature. Sensors can be registered, paired on-site, linked to assets, and configured with threshold alerts. Sensor data can automatically complete related compliance jobs and trigger escalations in case of issues.
User Roles and Permissions
Access to BriqSafe’s features is controlled through roles and permissions appropriate to functions such as Owner, Admin, Manager, Consultant, Inspector, or Viewer. Invitations define user type (internal or external) and scope of access to organisations, locations, and activity categories.
Audit Trails and Compliance Oversight
BriqSafe maintains comprehensive audit trails including user activity timelines, case management, and site history. This enables consultants, administrators, and building owners to review compliance status, track issues, and analyse patterns across portfolios.
Overall, BriqSafe acts as a centralized digital workspace that streamlines compliance management by combining account and organisational control, scheduling, data collection, risk assessment, reporting, and alerting into a unified platform tailored for regulated sectors.